European alternatives to Google Workspace and Microsoft Office 365
Google Workspace and Microsoft Office 365 dominate the productivity suite landscape, but there’s a growing demand for privacy-focused alternatives. Below is a carefully selected list of productivity platforms, primarily from Europe (with one global outlier), that offer word processing, email, cloud storage, and collaboration tools. Each entry includes its country of origin, feature set (highlighting browser-based tools and privacy strengths), pricing, a short review, and a note on whether it supports self-hosting. Whether you’re seeking GDPR compliance, open-source software, or just something more local, this guide will help you find a platform that fits your workflow.
Nextcloud
Features: Self-hosted file storage and collaboration suite; includes document editing (via Collabora or OnlyOffice), calendar, email, video calls, and more
Pricing: Free (self-hosted); Paid options via providers or enterprise support
Known for: Nextcloud is the most flexible and privacy-first alternative out there. If you don’t mind the self-hosting setup or opt for a managed provider, it gives you full control over your data – a favorite in the EU for good reason.
La suite
Features: Privacy-respecting, open-source office suite for public services; includes cloud storage, document editing, email, video conferencing
Pricing: Free for public sector; limited availability for individuals or businesses
Known for: Built by the French government for the French public sector (growing also in Germany), La Suite is a shining example of European digital sovereignty. While not yet widely available for everyone, it’s a promising look at what a public cloud office suite should be.
kSuite
Features: Web-based office suite with email, calendar, contacts, drive, document editing, and video meetings. The KSuite+ formula includes 1TB of Drive storage as well as unlimited email storage for 1.99 Euro. The free formula includes 15GB for emails and drives
Pricing: Free (basic plan), from CHF 5/month for Pro
Known for: kSuite by Infomaniak is the Swiss army knife of productivity tools. Built with data protection in mind and hosted in Switzerland, it’s beautifully designed, fast, and ideal for freelancers and privacy-conscious teams.
eXo Platform
Features: eXo Platform is an all-in-one, open-source, and sovereign digital workplace solution.
Pricing: Free - Community Edition, 3$ - Social Intranet, 5$ - Digital Workplace
Known for: Hosted either on-premises or in the cloud (private or secure), eXo Platform is designed to meet a wide range of use cases—internal communication, collaboration, social networking, community engagement—for organizations of all kinds, including local authorities, public administrations, and businesses. It offers a sovereign alternative to proprietary solutions, delivering a rich, unified, ergonomic, and innovative user experience.
Zoho (India)
Features: Full web-based office suite with email, calendar, video calls, file storage, and document collaboration
Pricing: Free (limited version), from €2.70/user/month
Known for: Zoho isn’t European (it’s from India), but it’s too feature-rich to ignore. With a full suite that rivals Google Workspace, solid mobile apps, and attractive pricing, it’s a smart pick for small teams. Just be mindful of where your data is stored.
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